The section shall be designated ‘Fire Sport UK Golf Section’, hereinafter referred to as ‘The Section’.
To encourage golf as a sport, both indoor ad outdoor as appropriate for the benefits of serving and retired members of the Fire Service, and to promote and establish and support competitions, championships and events of a like nature at individual, inter-brigade, inter-district, National and International level, including the provision of trophies and the raising of funds.
Membership of the Section shall be limited to the members of the Sports Clubs which are members of the Fire Service Sports and Athletics Association as defined in Rule 4(a) of the National Trust Instrument and Rules.
The management of the Section shall be undertaken by a Sectional Committee hereinafter referred to as ‘the Committee’, which shall consist of:
Chairman – approved by the National Executive Committee of the Fire Sport UK.
Secretary or Secretary / Treasurer.
Treasurer or Assistant Secretary / Treasurer.
One representative from each District of the Fire Sport UK.
Additional Ex officio members who may be appointed to help the management of events or deal with event sponsors
The Sectional Committee shall nominate annually the Officers of the Section and their appointment shall be subject to confirmation by the Annual General Meeting hereinafter referred to as the AGM of the Section.
Such Sub-Committees as may be necessary may be appointed from time to time. A quorum of the Sectional Committee or any Sub-Committee shall be one Quarter of the full membership of that Committee.
Sectional Committee Meetings Meetings of the Sectional Committee shall be called at the discretion of the Chairman in consultation with the Secretary, unless otherwise determined by the Committee.
The Annual General Meeting of the Section shall be held not later than 31st December in any year. The Honorary Secretary shall summon such meetings, by giving notice in writing of the date, time and venue of the meeting at least two months in advance of the proposed date
The notice shall be circulated to all Districts of the Fire Sport UK, whether or not they are active participants in the sport.
Notice of any business to be considered at the AGM including notices of motion, shall be sent to the Honorary Secretary in writing within 14 days of the issue of the summons for the AGM. The Honorary General Secretary shall prepare the agenda for the AGM and shall publish it at least 14 days prior to the AGM
The agenda for the AGM shall include:
The report of the Chairman and Honorary Secretary.
The report of the Honorary Treasurer and the audited balance sheet.
The appointment of Officers, i.e. Chairman, Honorary Secretary and Honorary Treasurer.
Appointment of two persons to sign cheques of which one shall be the Treasurer.
Special General Meetings Upon a receipt of a requisition by at least ten member Brigades, duly endorsed by the signatures of the respective Chairman and Secretaries, the Honorary General Secretary must summon a Special General Meeting giving at least 14 days and not more than 21 days notice of the date, time and place and details of the business to be considered. A Special General Meeting may also be called at the discretion of the Sectional Committee, in which case the notice required must be at least seven days, but in all other respects the requirement of the notice shall be the same.
The power to vote at Annual and Special General Meetings shall be restricted to members of the Sectional Committee. In the event that the votes cast result in a tie the Chairman will have the casting vote making their decision in the best interests of the Section.
AUTHENTIFICATION OF DOCUMENTS
Any documents requiring authentification on behalf of the Association shall be deemed to be sufficiently executed if signed by the Chairman of the Committee and countersigned by the Honorary Secretary / Treasurer, or Assistant Secretary / Treasurer.
The Chairman and Honorary Secretary / Treasurer shall have the power to deal with all matters of an urgent or emergency nature, and may take decisions on all matters that do not require major changes of policy. In every case where the powers given by this rule are exercised, a report shall be made to the next meeting of the Sectional Committee for confirmation.
The Committee shall be responsible for the funding of the activities of the Section from sources approved by the National Executive Committee of the Fire Sport UK.
The Committee shall obtain approval of the Fire Sport UK National Executive Committee prior to obtaining in the name of the Section any funds, property or services and all such funds. Property or services so acquired shall be the responsibility of the Sectional Committee and shall be applied towards the furtherance of the Section’s objects and shall not be available for distribution amongst the members.
The Honorary Treasurer shall hold to the credit of the Section all monies received and the funds shall be vested in the name of Fire Sport UK.
The financial year shall be 1st January to 31st December and the accounts made up to 31st December.
The Honorary Secretary / Treasurer shall keep such cash and stock books as necessary. Receipt books shall be used to acknowledge all monies received on behalf of the Association.
The Honorary Secretary / Treasurer shall submit to the Fire Sport UK. Council before the 30th April each year, a balance sheet for the past year duly approved by the Section.
The Section may be affiliated to (the nationally recognised governing bodies of the sport concerned).
ORGANISATION AND CONTROL OF SECTION ACTIVITIES
Subject to Paragraphs 10 and 11 of this Constitution, the organisation and control of activities promoted under this Constitution shall be in accordance with the detailed rules contained in appendix(ices) A, B etc…..appended to this Constitution.
Team and Individual Championships promoted by the committee may be held annually. If something is promoted by a Section it follows that it has been approved by the Section under such rules and regulations of the appropriate national governing bodies as may be deemed appropriate by the Committee.
No person may compete in any competition organised under the auspices of the Association unless he is a bona-fide member of a member Brigade and it shall be the duty of the member Brigade to ensure that the competitors comply with the rule. Dispensation may be given by the Committee in respect of a specific event or competition, upon application made by the Honorary Secretary of the member Brigade, and may be given in respect of individual or group of individuals, the Committee decision in all cases to be binding.
MINUTE AND RECORD BOOKS
The Honorary Secretary shall keep minutes of all proceedings.
TRUST INSTRUMENTS AND RULES
The F.S.S.A.A Trust Instruments and Rules apply as appropriate.
ALTERATION OF RULES
The rules of the Association shall not be altered or revoked except by a two-thirds majority of votes cast at an AGM and approved by the Council of the Association.
In the event of dissolution the assets remaining will be transferred to the General Fund of the F.S.S.A.A.